AI agents for your back office
AI agents do the thinking work. You stay in control.
They read what comes in, look up the facts, check them and finish most items on their own. Your volume grows without your team having to grow with it.
The demo itself is made for a large screen. We are glad to show it in a call, or open this page on your computer.
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- handled by the agents
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- reach you
Your people are the glue between your systems.
Your accounts, your site platform, your registers, the mailbox and the shared drive don't talk to each other. So a person does: reading everywhere, putting it all side by side, and then updating every system separately.
- No more retyping between accounts, site platform, register and mailbox.
- One approval, and the booking, the register and the letter go out together.
Works with what you already have: ERP and accounting, site platforms, registers, mailboxes, shared drives and the portals of carriers and subcontractors.
Six systems and one person putting it all together.
Every line recounted, every time.
A missed deviation costs real money, and on a busy day checking is a spot check. The agent sets every progress invoice against the contract, the site and the building model, line by line.
Progress-invoice-7.pdf
- Reads the progress invoicepdf→ façade: 240 units billed
- Looks up the contractOdoo→ unit price €1,140
- Reads the site reportProcore→ ±190 installed
- Counts in the building modelBIM 360→ 192 units
Side by side
- Billed
- 240 units
- Installed per the building model
- 192 units
- Difference
- 48 × €1,140
€54,720 billed too much
Proposal: approve €357,960 instead of €412,680.
- From spot checks to full checking, without extra people.
- On every invoice, from every contractor, in the busiest week too.
Work out what it delivers, with your own numbers.
No averages from others: slide in the figures of your own process and see what changes in hours and in labour cost.
€65,800saved per year
122hours per month freed · 0.9 full-time employees' worth of looking-up
A calculator, not a promise. Included: your team spot-checks 1 in 10 of the items handled automatically. The share the agents handle on their own differs per process; we measure the real figure during the pilot in shadow mode. Amounts are labour cost, before the cost of Veriflow: that is in your quote.
Discuss your numbersThe rules no longer live in someone's head.
Which article applies, when to withhold, what you agreed with that one contractor: today one colleague knows. In Veriflow that knowledge lives in the agent, and every item gets the same test.
- Even when that one colleague is on holiday, or leaves.
- A new employee decides from day one with the same knowledge.
In someone's head
- withhold when in debt?Social debt reported: withhold 35% and transfer itart. 30bis social security act✓
- art. 12.3?Extra pile length up to 10% is in the contract sumspecifications art. 12.3✓
- Van Acker always over-billsEvery line recounted against the site, for every contractoryour agreement · 1 Sep✓
The same test on every item
Only the decision reaches you, already prepared.
What came in, what the agent found, what it proposes: you read, adjust and approve. No more files you first have to piece together yourself.
- The agent starts the moment something arrives, at night too. Anything with a deadline sits on top with its clock.
- The bigger the consequence, the more deliberate the click: once, twice, or press and hold.
Lift 3 in Blue Gate A goes out of service
legal deadline · 6 h overdue
Progress invoice 7 from Verhaeghe
payment run Friday
Change order foundation piles zone C
reply within 15 days
Water ingress window R3.12
tenant moves in on 1 Oct
What came in
Progress invoice 7 from Bouwwerken Verhaeghe.
What the agent found
One line deviates from the site. The rest matches.
What it proposes
Approve the reduced amount and report the difference.
10 s to recall
You decide how far the agents go alone.
Per process you set in plain sentences what never runs automatically. One button stops everything.
- Tightening takes effect at once. Loosening needs a second person.
- Nobody approves their own proposal, and no level goes above its ceiling.
Waiting for a second person
Refunds above €500 never go out automatically.
✓ Stricter: takes effect at once.
Ceiling: After a delay
Afterwards you can show exactly what happened.
Every item keeps which path it took, where every number came from and who approved.
- Per step you see whether a rule, the model or a person decided.
- Useful in an audit, a complaint or a dispute.
Where every number came from
- unit pricecontract
- units installedbuilding model
- no debtsregister
- 09:12 Received by e-mail
- 09:13 To a person: one line deviates
- 10:41 Approved · pressed twice
- 10:41 Booked in the accounts · letter sent
First it watches, only then it acts.
Koneva builds the pipeline and the connectors. In the pilot Veriflow only proposes, and you compare with what your people did.
01
Intake
Together we pick one process and map it: what comes in, which systems, who approves.
02
Shadow mode
The agents watch and propose but execute nothing. Per item you see whether their proposal matches what your people did.
03
Live
You start with everything passing a person. You loosen only when your own process's numbers allow it.
It fits any process where someone has to read and understand something, and where a mistake costs money, a customer or a deadline:
- Customer e-mails
- Progress invoices
- Inspection reports
- Change-order requests
- Snag lists
Questions we often get.
Does this replace my ERP or CRM?
No. Veriflow works on top of your systems: it reads from them and writes to them.
What if the AI gets it wrong?
Then a check fails or confidence drops, and the item goes to a person. Of what passes automatically, a person reviews a sample.
Which systems does it connect to?
The connection is built per customer, on the systems you use today. We look at them during the intake.
What happens to our people?
Their work shifts from looking up and retyping to judging and controlling. They see more items, and spend their time on the cases where their knowledge counts.
Which processes don't fit?
Work with pure fixed rules and no reading involved. Your ERP already does that.
Who may approve what?
Roles decide that. You can reserve large amounts or irreversible actions for a senior or a director.
What about GDPR and the AI Act?
Human oversight and per-item logging are built into the product. The agents read only what a step needs. We fix the processing agreement and hosting location per customer.
How long does it take and what does it cost?
That depends on the process and your systems. After the intake you get a plan and a quote per process.
Start with one process.
Bring a process your people do by hand today. We'll show what it looks like in Veriflow.
- Half an hour, online or at your office
- With your own example if you like
- No strings attached